What is Personal Data?
For the purposes of our policy, we use the following definition:
"Personal Identifiable Information" is any information that can be used to uniquely identify, contact, or locate a single person or that can be used with other sources to identify an individual. This includes but is not limited to: name, address, phone number, email address, race, nationality, ethnicity, origin, religious or political beliefs, age, gender, family status, etc.
We are committed to protecting the privacy of all personal data you provide us for the purpose of applying for MSPA Europe membership or attending one of the MSPA events.
What is it used for?
MSPA Europe collects and processes personal data of members and customers. MSPA Europe is committed to adhering to GDPR regulations in this regard.
MSPA Europe respects the personal data of members and customers and does not sell, rent, loan, trade or otherwise transfer any personal data to any third party unless this is necessary to deliver MSPA Europe’s products and services.
MSPA Europe does not request personal data from you, other than: to process a transaction or application for MSPA Europe membership and/or company listing in the MSPA Europe Directory, a registration for an MSPA Europe event, subscribe to our newsletter, respond to a survey or for analytical research. If you have authorized MSPA Europe to store and/or use credit card details provided by you via WorldPay this information will be stored in a PCI DSS-certified e-payment solution (Payment Card Industry Data Security Standard), hosted by a 3rd party. PCI is the global security standard established by the international credit card organization. Maximum data security and protection from non-payments is guaranteed through encryption of the data.
When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number and company related information. You may, however, visit our site anonymously.
Where required, this information may include your personal contact information and/or your company contact information. MSPA Europe will use this information to reply to your inquiries, to provide you with requested products and services, to set up your member's account, and to contact you regarding new products, services, news or events.
MSPA Europe will also use your personal data to inform you about activities, products and services of MSPA Europe and relevant third parties, unless you have notified MSPA Europe that you do not to wish to receive such information.
The following statements describe what MSPA is doing with your data, how long we store it and more so you are fully informed prior to your consent.
When your company is accepted as a MSPA member your company contact details including telephone number and email address provided will be included to:
- Members database & search tool on the MSPA Europe website
- Administration system MSPA Europe
- Contact detail list of MSPA Europe used to send member information by post or email (certificates, brochures, official letters, etc)
- Members mailing list MSPA Europe - specific member information only send to MSPA members concerning voting procedures, association news, application acceptance procedure, etc)
If your MSPA membership is cancelled or withdrawn, your data will be removed from the above systems within 90 days; this includes financial & legal information as required by law.
When you register for one of the MSPA events, your first & last name, company contact details including telephone number and email address provided will be included to:
- The events management software EventsAir; your details are collected in a separate database only used for the event you are registering for. During your registration you will be asked per event for consensus to register, use your email address to send you event specific details and to Opt-in or Opt-out on mobile AP guest lists.
- Your email address will be included to the news mailing list of MSPA Europe.
After the event your details will be kept for 12 months after the event; this includes financial & legal information as required by law.
Your email address will be used after acceptance of your MSPA membership for:
- News mailing list MSPA Europe - general news emails from the association
- Association related email messages
An email address you provide during your application, newsletter entry or via the contact form may be used to send you information and updates pertaining to your order, in addition to receiving occasional company news, updates, related product or service information, etc. Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
Information Sharing and Disclosure
MSPA Europe will only share your personal information with a third party if you expressly ask to receive information from them. Credit card details will never be shared with any third party. Please note that to stop receiving information from a third party, you will need to contact them directly.
MSPA Europe may otherwise disclose your personal information when:
- We have your express consent to share the information for a specified purpose;
- We need to respond to subpoenas, court orders or such other legal process, including taxes.
- We need to protect the personal safety of the users of our websites or defend the rights or property of MSPA Europe;
We find that your actions on our websites violate the MSPA Europe of use document or any of our usage guidelines for specific products or services.
The use of e-mail
MSPA Europe will only use the e-mail address of member and customers, outside the scope of membership or a transaction, where a member and/or customer has given opt-in. MSPA Europe will always provide you in every e-mail, where relevant, with an unsubscribe link.
Receiving information by e-mail, means that you receive the latest information and updates that can have an effect on your day-by-day operation.
If any customer or members’ personal data, or information provided in the MSPA Europe Directory of Members or the Directory of Research Organisations is incorrect or out-of-date, please contact us in writing (or email with the necessary changes): firstname.lastname@example.org
The Directory of MSPA Europe Members
The MSPA Europe Directory of Members may not be used for mailings, electronic or otherwise for direct marketing purposes. Unsolicited commercial email for sales or promotional purposes is spam and is illegal in many countries. MSPA Europe recognises the importance of data privacy regulations and reminds members that they are responsible for any misuse of the Directory within their organisation or by third parties contracted to provide their organisation with services.
MSPA Europe Members should not send unsolicited email to other members unless it is for a specific purpose relating to that member, e.g. to ask for a bid for a project.
MSPA Europe reserves the right to withdraw membership services from those who misuse the MSPA Europe Directory. MSPA Europe reserves also the right of seed-addresses to monitor the use of the MSPA Europe Directory in accordance with this policy.
How to opt out?
If you do not wish to receive information about MSPA Europe’s activities, products and/or services or offers of other relevant third parties, please inform by mail or e-mail at the following address or use the unsubscribe link in the mailing you received:
PO Box 82276
25808 EG The Hague
phone: +31 (0) 703587371
Collection and Use of Non-Personal Information
MSPA Europe automatically receives and records non-personal information on our server logs from your browser including your IP address, cookie information and the page you requested. MSPA Europe may use this information to customize the advertising and content you see and to fulfil your requests for certain products and services. However, MSPA Europe does not connect this non-personal data to any personal information collected from you.
MSPA Europe may also allow third party companies that are presenting advertisements on some of our pages to set and access their cookies on your computer. Again, these cookies are not connected to any personal information. Third party cookie usage is subject to their own privacy policies, and MSPA Europe assumes no responsibility or liability for this usage.
If you do not consent to the collection, use or disclosure of your personal information as outlined in this policy, please do not provide any personal information to MSPA Europe. If you have provided personal information to MSPA Europe and no longer consent to its use or disclosure as outlined herein, please notify us via registered mail. Please send a letter requesting to be removed from our database to: PO Box 82276 – 2508 The Hague – The Netherlands or via email to email@example.com
How do we protect your information?
Your information is protected for your privacy and security. In certain areas of our websites, as identified on the site, MSPA Europe uses industry-standard SSL-encryption to protect data transmissions. We also safeguard your personal information from unauthorized access, through access control procedures, network firewalls and physical security measures.
All supplied sensitive information is transmitted via Secure Socket Layer (SSL) technology. Credit information is transmitted via Secure Socket Layer (SSL) technology via the company WorldPay and encrypted into their Database to be only accessed by those authorized with special access rights to the systems, and are required to keep the information confidential.
Further, MSPA Europe retains your personal information only as long as necessary to fulfil the purposes identified above or as required by law.
Extracting or harvesting email addresses for the purpose of unsolicited email marketing from any page from mspa-ea.org, mspa-eu.org or any other subdomain of MSPA Europe is forbidden.
MSPA Europe is not responsible for the content in external links on their website(s). Content and Privacy Policies are the responsibility of their respective owners.
Questions or Suggestions
PO Box 82276
25808 EG The Hague
phone: +31 (0) 703587371
MSPA Europe may at any time, without notice to you and in its sole discretion, amend this policy from time to time. Please review this policy periodically. Your continued use of MSPA Europe websites after any such amendments signifies your acceptance thereof.
Last update: The Hague, 9 April 2018